This section describes the overall procedure and timetable for annual evaluation of full-time faculty members, applicable to both research faculty (Professoriate) and Full-time Instructors and Lecturers.

ELC Instructors use the ELC Self-Evaluation form given in Appendix 10.

The Annual Activities Form covers the period (September 1 through August 31) of the preceding academic year; however, faculty members are strongly encouraged to update the form as soon as the new academic year becomes available in the system by February. This form also contains a section where faculty member presents a self-evaluation for his/her performance in the preceding academic year, and his/her projects for the current academic year.

The procedure is carried out along the following steps:

  • Faculty member fills out the web-based form and submits it by September 1. Dean/Director communicates with the faculty member regarding his/her evaluation by the second week of November. This evaluation is a tool for recognition of achievements, and, equally importantly, a tool for professional development as it allows the identification of areas and ways of improvement that faculty member could focus on.
  • The evaluation of the Dean/Director is accompanied by a letter specifying a deadline until the third week of November by which the faculty member may respond if he/she has a difference of opinion. The faculty member whose opinion differs from the one expressed by the Dean/Director can also ask for a meeting and may present his/her differences both verbally and in writing. The Dean/Director may also request a one to one meeting, at his/her discretion, in order to discuss the performance, ways of improving the performance, recognition and rewards. After meeting and discussing with the Dean/Director, if the faculty member still thinks that the disagreement persists, he/she can object the annual performance evaluation given by the Dean/Director by following the Process of Objection to Performance Evaluation.
  • Dean/Director presents his/her final evaluation to the Vice President for Academic Affairs (VPAA) within the first week of December.
  • VPAA submits his/her recommendation, including the evaluation of the Dean/Director and his/her own comments, to the President by the end of December.
  • President makes the final decision, if deemed necessary, in consultation with the Dean/Director, by the second week of January, and the faculty member is notified in writing of the final performance evaluation.
  • Dean/Director can call upon the faculty member at his/her discretion at any time to discuss the final performance evaluation; the faculty member can also request a meeting for such a discussion.

The above described timeline can be summarized as follows:

  • September 1: Faculty member submits the annual report;
  • Second week of November: Dean/Director presents his/her evaluation to the faculty member;
  • Third week of November: Faculty member presents his/her views to Dean/Director;
  • First week of December: Dean/Director presents his/her finalized evaluation to VPAA;
  • Fourth week of December: VPAA submits his/her recommendation to President;
  • Second week of January: President finalizes the evaluation decisions.

The annual evaluation of full-time faculty in different tracks (Academic & Research Faculty (Professoriate), Full-time Instructors or Lecturers and Full-time Researchers) varies depending on the expectations of the university.

The annual evaluation of the Academic and Research Faculty (Professoriate) is based on teaching effectiveness, research, scholarly activity, and university and professional service.

The annual evaluation of Full-time Instructors is based on teaching effectiveness and university and professional service. Full-time Instructors and Lecturers are not required to fill in the part of the Annual Evaluation form related to research activities. If the contracts of Full-time Instructors and Lecturers also include research, they must fill in the parts of the Annual Evaluation form related to research activities and their annual evaluation also incorporates research performance with an appropriate weight corresponding to their research activities during the year.

The annual evaluation of Full-time Researchers is based on research and scholarly activity, and university and professional service. Full-time Researchers are not required to fill in the part of the Annual Evaluation form related to teaching activities. If the contracts of Full-time Researchers also include teaching, they must fill in the parts of the Annual Evaluation form related to teaching activities and their annual evaluation also incorporates teaching effectiveness with an appropriate weight corresponding to their teaching responsibility during the year.

The annual evaluation of faculty results in one of the following qualitative descriptors: “Outstanding,” “Above Expectations,” “Meets Expectations Successfully,” “Below Expectations,” “Unsatisfactory”.

The qualitative descriptor “Meets Expectations Successfully” should be interpreted as the performance that meets expectations of that faculty member in a given academic year. The expectations from Professoriate faculty are: conducting research that leads to high-impact publications, successful teaching and service.

Normally, faculty members on the first year of their appointment and faculty members who are on paid or unpaid leave are not evaluated, and receive a performance indicated by a “Not Evaluated” descriptor, but their salary adjustment is based on a “Meets Expectations Successfully” assessment.

Faculty members who are on sabbatical leave can be evaluated based on the research performance only upon the recommendation of his/her Dean.

Faculty members with contracts less than three years are only evaluated at the end of their contract term for renewal. Their annual salary adjustments are also based on the “Meets Expectations Successfully” standing while their performance is indicated by the descriptor “Not Evaluated”.

Please refer to the performance matrix in Appendix 13 for suggested annual evaluation results.