PERIOD SELECTION

Upon accessing the application, Faculty Member (FM) should select the active period.

FILE UPLOAD

After selecting a period , FM starts uploading relevant files:
• Most up-to-date CV
• Cumulative Annual Report (3 years or 5 years, built automatically on the system)
• Research Statement
• Teaching Statement
• Any additional documents

CV

This document must be uploaded in order to continue the process.

If FM has already uploaded an updated CV before during Annual Report process, it will show here automatically . If not, updated CV should be uploaded by clicking the upload logo on the CV row.

FM can always download the file that was uploaded by clicking on the filename.

It is also possible to add a description to the CV file by clicking the description button located on the CV row.

CUMULATIVE ANNUAL REPORT (3 YEARS OR 5 YEARS)

This document must be uploaded in order to continue the process.
FM can create a 3 or 5 years Cumulative Annual Reports by clicking the ‘create’ button on their respective rows.

FM can download the created Cumulative Annual Report by clicking on the file name.

FM can delete the created Cumulative Annual Report by clicking the ‘delete’ icon.

It is also possible to re-create the Cumulative Annual Report by clicking the ‘create’ button if changes were made to the Annual Report.
Only one Cumulative Annual Report can be stored on the system. If either one of them (3 years or 5 years) was created before, the new one will overwrite the previous one.

RESEARCH STATEMENT

This document must be uploaded in order to continue the process.
FM can upload the Research Statement by clicking the ‘upload’ button located on Research Statement row.
Statement row.

FM can download the uploaded Research Statement document by clicking on the file name.

It is also possible to add a description to the Research Statement document by clicking ‘description’ button located on Research Statement row.

FM can delete the uploaded Research Statement document by clicking ‘delete’ icon.

TEACHING STATEMENT

This document must be uploaded in order to continue the process.
FM can upload the Teaching Statement by clicking the ‘upload’ button located on Teaching Statement row.

FM can download the uploaded Teaching Statement document by clicking on the file name.
It is also possible to add a description to Teaching Statement document by clicking the ‘description’ button located on Teaching Statement row .

FM can delete the uploaded Teaching Statement document by clicking ‘delete’ icon.

ANY ADDITIONAL DOCUMENTS

This (these) document(s) are not mandatory.
If FM wants to upload an Additional Document, he/she can upload by using the ‘upload’ button located on the “Any Additional Documents” row.

FM can download the uploaded files by clicking on the file name.
It is also possible to add a description to the Additional Documents by clicking the “description” button located on “Any Additional Documents” row.

FM can delete the uploaded Additional Document by clicking the “delete” icon.

SUBMIT

After uploading all mandatory files, FM needs to submit the Contract Renewal files to Dean.
This can be done by clicking the “Submit” button located on the bottom of the page.

After submitting, FM cannot make changes on the files except the CV file. FM can update the CV file any time.

It is also possible to download the uploaded files and display file descriptions.

UNSUBMIT

If FM decides that he/she needs to make changes to the submitted files, FM can unsubmit (take back) Contract Renewal files by using the “unsubmit” button located at the bottom of the page.
It is not possible to unsubmit the files after Dean has taken any action related to that FM, such as having written the Dean’s Report.